Tables & Chairs

AMOA will provide you with as many tables & chairs as you need – up to the capacity in your chosen PLAN/OPTION.  We will set them up for you, per the layout choice you have indicated, and take them down after your event.

Decorating & Clean Up

With a weekend rental – depending on AMOA’s events – we allow you to come in on the day before your event from Noon – 5 p.m. to decorate, bring items in, or do special set ups.  We do this as a courtesy service, however, the space may not always be available the day before, so please check with a AMOA representative to confirm.

Persons renting the building are responsible for all decorating of their event.  FIRE RETARDANT MATERIALS MUST BE USED FOR DECORATIONS.

Open flame candles must be contained within a hurricane or chalice.  In order to protect the restored surfaces in the AMOA building, no glue, tape, hooks or other fastening devices may be used to hang objects. See a AMOA staff person regarding AMOA owned accessories or tables that are available for your event set up.

Renters are responsible for normal clean up.  Unless prior arrangements have been made, this is to be completed immediately following your event.  Normal cleanup consists of boxing up all decorations/displays/accessories that were brought into the building for set up, plus sweeping up table favors, décor, other debris or wedding toss that has accumulated on the floor.  Any significant spillage, beyond normal wear and tear, needs to be addressed as well.  All trash must be bagged, tied and taken to the dumpster.

Food & Beverages

Any food or meals served at your event must be provided by someone on AMOA’s approved catering list.  We do NOT, however, have any restrictions on cake, other dessert, nuts, mints, etc., that you would like to serve.

There are no restrictions on any beverages served in the building except for the following:  NO RED wine or RED punch is allowed to be served at a rental event; NO Beer Kegs are allowed.

Any bar service is permissible as long as the person serving alcohol has a permit.  If a cash bar is on the premises, the person behind the bar must have a license to sell alcohol. Copies of liquor permits and licenses must be presented to AMOA prior to your event.

Music

AMOA does not censor the musical entertainment that is desired by its rental clients. That choice lies solely with the lessee. There are multiple power sources located in the Grande Room and Rotunda for digital or electronic equipment. Any type of music or sound system is limited to a 90-100 db noise level for an extended period of time. Our facility is equipped with a Steinway grand piano that is available for use by trained or professional musicians.

Time Allowed

The duration of our standard contract is 8 hours, however, midnight is the latest end time allowed for any event unless prior arrangements have been made for additional rental time. Discounted options are available with reduced hours.  See other PLANS/OPTIONS on our website.

If additional time – in excess of the 8 hours in our standard contract – is required, the extra time will be based on a charge of $50 per half hour.  Extra time might be needed for early arrivals, parties ending after midnight, photo shoots, rehearsals, use of the bridal area, etc.

Fee Policy

A $500 deposit and a signed contract is required to book a date on our rental calendar.  This deposit is Non-refundable.  The rental balance plus a refundable damage deposit of $300 is due at least 30 days prior to your event.  Less than 30 days before your event, no refunds will be given.

Cancellation by Lessee

The $500 Deposit is non-refundable.  Upon receipt of a signed contract and deposit, AMOA agrees to hold a specific date and is bound to refuse any future requests for a booking on that date, regardless of how far in advance the date is booked.  We understand that cancellations are sometimes unavoidable and unintentional, however, to maintain our viability as a rental venue, we must insure against recurring losses with a non-refundable deposit.

Liability Insurance

AMOA must be furnished with a certificate of insurance providing a minimum of $1,000,000 general liability (and liquor liability, if applicable), 30 days prior to the event.  This liability should include Bodily Injury and Property Damage.  The insurance coverage may be obtained through a homeowner’s policy or through private event insurance.  For more information please contact us.

Invitations, Advertising, & Media

The Anderson Museum of Art’s logo may not be used on any invitation, press release or advertising without prior approval.  Referring to the location of AMOA as the place for your event on your invitation does not need approval.  If there is any reference to AMOA or its collection on invitations, press releases or advertising, a copy must be submitted to AMOA’s director for approval prior to printing or airing.